List of active policies
Your privacy is important to us. To better protect your privacy, we provide this notice explaining how we collect, store and use your data and the choices you can make about the way your information is collected and used. We are committed to ensuring that your personal details are protected when you use INASP Moodle.
If you are concerned about how your information is used, we recommend that you review this privacy statement periodically, as INASP may update it from time to time.
If you have any questions about how we use your personal information or comply with data protection legislation, please email us at firstname.lastname@example.org.
When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws.
Who is responsible for your data
International Network for the Availability of Scientific Publications (INASP) is responsible for your data. Our registered address is 2-3 Cambridge Terrace, Oxford, OX1 1RR. We are registered as a company in England and Wales under company number 04919576. We are the data controller of the data which we collect from you, and as such we control the ways your personal data are collected and the purposes for which your personal data are used.
information do we collect about you?
Information will be requested from you when you register for any services (such as online courses) provided through INASP Moodle. By entering your details in the fields provided, you enable INASP to deliver the services you select. This personal information may include, but is not limited to, your contact details, as outlined below:
Your name, email address, gender (required); city and country (optional)
When you create an account on INASP Moodle
Further background information, for example, your academic background, professional background, country, institution
When you fill in forms/surveys within a course or learning space you are enrolled in
Communication we have with you
(emails, forum posts, direct messages, messages in chat rooms, forms/surveys)
When you get in touch with us
When you respond to our requests for information or feedback
When you contact other website users on the online forums, through direct messaging, or in chat rooms
Actions you have performed on this website site along with the timestamp and your IP address
When you view resources, participate in activities, create / update any content, fill in forms/surveys
When you update your profile or account information
When you enrol in a course or leave a course
Grades you have obtained
When you complete graded activities in a course
Cookies and passive data
INASP Moodle automatically receives and records information on our server logs from your browser, including your IP address, INASP Moodle cookie information, and the page you request.
IP Addresses also help us to diagnose problems with our server, to administer the INASP Moodle site, and to otherwise provide the INASP Moodle service to its users. IP addresses may be disclosed to a third party if we believe in good faith that the law or legal process requires it, or to protect the rights or property of INASP Moodle, its users or the general public.
This cookie maintains your login from page to page and provides continuity.
Users should be aware that other websites visited before entering INASP Moodle might place personally identifiable information within a User's URL during a visit to their website, and INASP Moodle has no control over such websites. Accordingly, some of this information may be logged by a subsequent website that collects URL information.
How we use this
Your personal information will be used by INASP Moodle to process your requests, provide or administer INASP Moodle services, to display content you have provided to use on the INASP Moodle website (including INASP Moodle submissions or comments). We will also use/store your personal information for internal statistical analysis, and to improve our work, as outlined below:
- To fulfil a contract we have with you, or
- If we have a legal duty to use your data for a particular reason, or
- When you consent to it, or
- When it is in our legitimate interests.
Location and security of data
INASP Moodle is hosted on a secure server located in the UK. All data is stored on our
Moodle database which is SSL encrypted. The server is protected by strong
password controls, and is monitored for unusual activity such as DDoS attacks
and potential data breaches. Furthermore, regular software
updates are applied to avoid software vulnerabilities, and daily backups are encrypted
personal information you provide will be kept on our database for as long as is
reasonably required for the purpose(s) for which it was submitted.
How long we keep your data
any point you can initiate a request to obtain a copy of your personal
data on this website and/or to delete all your personal data. See
"Exporting or deleting your personal data" below.
How we protect your data
will take reasonable precautions to prevent the loss, misuse or unauthorised
alteration of information you provide us with through the website.
Communications from us in connection with INASP Moodle may be sent to you by email. Email is not a fully secure means of communication and we cannot guarantee our emails are free from viruses and other harmful effects, although we do our best to make them as secure as possible.
We keep these security measures under review and refer to industry security standards to keep up to date with current best practice.
Sharing your data
We will not sell, distribute or lease your personal information to third parties unless we have your permission or disclosure is required by law. In some instances, however, INASP may use third parties to process your information.
On these occasions, we will require that these third parties comply strictly with our policy and will prohibit the use of your personal information for their own business purposes.
Exporting or deleting your personal data
entitled to see copies of all personal data held by us and to amend, correct or
delete such data. You can also limit, restrict or object to the processing of
your data. You have the right to be told what personal
information we hold about you on our databases and asked for it to be removed.
To raise any objections or to exercise any of your rights, you can send an email to us at email@example.com or you can write to us at Data Protection, INASP, 2-3 Cambridge Terrace, Oxford, OX1 1RR.
When you get in touch, we will come back to you as soon as possible and where possible within one month. If your request is more complicated, it may take a little longer to come back to you but we will come back to you within two months of your request. There is no charge for most requests, but if you ask us to provide a significant about of data for example we may ask you to pay a reasonable admin fee. We may also ask you to verify your identity before we provide any information to you.
If you have any questions or complaints about how we use your personal information or comply with data protection legislation, please email us at firstname.lastname@example.org