List of active policies

Name Type User consent
INASP Moodle Privacy Policy Site policy All users
Digital safeguarding in relation to INASP Moodle Other policy All users

Summary

Your privacy is important to us. To better protect your privacy, we provide this notice explaining how we collect, store and use your data and the choices you can make about the way your information is collected and used. We are committed to ensuring that your personal details are protected when you use INASP Moodle.

If you are concerned about how your information is used, we recommend that you review this privacy statement periodically, as INASP may update it from time to time.

If you have any questions about how we use your personal information or comply with data protection legislation, please email us at data@inasp.info.

When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws.

Full policy

Who is responsible for your data

International Network for Advancing Science and Policy (INASP) is responsible for your data. Our registered office is The Old Music Hall, 106-108 Cowley Road, 1st Floor, Oxford OX4 1JE, UK. We are registered as a company in England and Wales under company number 04919576 and charity number 1106349. We are the data controller of the data which we collect from you, and as such we control the ways your personal data are collected and the purposes for which your personal data are used.

What information do we collect about you?

Information will be requested from you when you register for any services (such as online courses) provided through INASP Moodle. By entering your details in the fields provided, you enable INASP to deliver the services you select. This personal information may include, but is not limited to, your contact details, as outlined below:

Your name, email address, gender; city and country (optional)

When you create an account on INASP Moodle

Further background information, for example, your academic background, professional background, country, institution

When you fill in forms/surveys within a course or learning space you are enrolled in

Communication we have with you

(emails, forum posts, direct messages, messages in chat rooms, forms/surveys)

When you get in touch with us

When you respond to our requests for information or feedback

When you contact other website users on the online forums, through direct messaging, or in chat rooms

Actions you have performed on this website site along with the timestamp and your IP address

When you view resources, participate in activities, create / update any content, fill in forms/surveys

When you update your profile or account information

When you enrol in a course or leave a course

Grades you have obtained

When you complete graded activities in a course

Cookies and passive data collection

INASP Moodle automatically receives and records information on our server logs from your browser, including your IP address, INASP Moodle cookie information, and the page you request.

INASP Moodle uses cookie, IP address, and URL information to improve the content of the INASP Moodle website, the quality of INASP Moodle servers, and to provide enhanced features to users, where available. INASP Moodle uses cookies to save users' INASP Moodle IDs, session validators, and on users' browsers and hard drives, and may use them to provide tailored services to those users, as they become available.

IP Addresses also help us to diagnose problems with our server, to administer the INASP Moodle site, and to otherwise provide the INASP Moodle service to its users. IP addresses may be disclosed to a third party if we believe in good faith that the law or legal process requires it, or to protect the rights or property of INASP Moodle, its users or the general public.

Cookie

Purpose

MoodleSession

This essential cookie maintains your login from page to page and provides continuity.

Google Analytics

This cookie provides anonymous statistical data to show usage trends. If you'd like to opt-out, please follow this link.

Users should be aware that other websites visited before entering INASP Moodle might place personally identifiable information within a User's URL during a visit to their website, and INASP Moodle has no control over such websites. Accordingly, some of this information may be logged by a subsequent website that collects URL information.

How we use the information

Your personal information will be used by INASP Moodle to process your requests, provide or administer INASP Moodle services, to display content you have provided to use on the INASP Moodle website (including INASP Moodle submissions or comments). We will also use/store your personal information for internal statistical analysis, and to improve our work, as outlined below:

  • To fulfil a contract we have with you, or
  • If we have a legal duty to use your data for a particular reason, or
  • When you consent to it, or
  • When it is in our legitimate interests.

Location and security of data

INASP Moodle is hosted on a secure server located in the UK. All data is stored on our Moodle database which is SSL encrypted. The server is protected by strong password controls, and is monitored for unusual activity such as DDoS attacks and potential data breaches. Furthermore, regular software updates are applied to avoid software vulnerabilities, and daily backups are encrypted

How long we keep your data

Logs about user activity on INASP Moodle are kept for 365 days. Logs that are older than this age are automatically deleted.

At any point you can initiate a request to obtain a copy of your personal data on this website and/or to delete all your personal data. See "Exporting or deleting your personal data" below.

How we protect your data

We will take reasonable precautions to prevent the loss, misuse or unauthorised alteration of information you provide us with through the website.

Communications from us in connection with INASP Moodle may be sent to you by email. Email is not a fully secure means of communication and we cannot guarantee our emails are free from viruses and other harmful effects, although we do our best to make them as secure as possible.

We keep these security measures under review and refer to industry security standards to keep up to date with current best practice.

Sharing your data

We will not sell, distribute or lease your personal information to third parties unless we have your permission or disclosure is required by law. In some instances, however, INASP may use third parties to process your information.

On these occasions, we will require that these third parties comply strictly with our policy and will prohibit the use of your personal information for their own business purposes.

Exporting or deleting your personal data

You can export and/or delete your personal data on INASP Moodle by initiating a request from the "privacy and policies" section of your profile. You can also find a link in this section to contact the data privacy officer, and another link to view all the policies and agreements you have signed on this website (such as this privacy policy).

Your rights

You are entitled to see copies of all personal data held by us and to amend, correct or delete such data. You can also limit, restrict or object to the processing of your data. You have the right to be told what personal information we hold about you on our databases and asked for it to be removed.

To raise any objections or to exercise any of your rights, you can send an email to us at data@inasp.info or you can write to us at Data Protection, INASP, The Old Music Hall, 106-108 Cowley Road, 1st Floor, Oxford OX4 1JE, UK.

When you get in touch, we will come back to you as soon as possible and where possible within one month. If your request is more complicated, it may take a little longer to come back to you but we will come back to you within two months of your request. There is no charge for most requests, but if you ask us to provide a significant about of data for example we may ask you to pay a reasonable admin fee. We may also ask you to verify your identity before we provide any information to you.

If INASP decides to change this privacy policy, the changes will be posted on this page.

Complaints

If you have any questions or complaints about how we use your personal information or comply with data protection legislation, please email us at data@inasp.info


Summary

This policy describes the following:

  • Online learners code of conduct

  • INASP Moodle data privacy and security

Full policy

Online Learners Code of Conduct

Interacting with others

In many of INASP’s online courses, learners can interact with one another and with course facilitators. Many of our learners have found such interaction to be one of the most meaningful aspects of the course experience. To keep our learning environment safe and friendly for all, we ask you to follow the below rules if the course you are taking on INASP Moodle offers any opportunities for you to interact with others or share your views.

  • You must not make any remarks that convey prejudice, discrimination, or bias against anyone based on their colour, religion, country of origin, country of residence, age, disability, native language, sexual orientation, gender identity or expression, personal appearance, political affiliation, marital status, education, field of study/research, family responsibilities, economic circumstances, or migration status.
  • You must not make any remarks that might have the effect of flirting, bullying, or harassment of any kind.
  • You must not advertise anything without providing context. This includes posting calls for papers from journals and conferences unless it is clearly related to an ongoing discussion in the course.
  • You must not provide links to websites that may have illegal content, such as pirated software and unauthorised copies of articles or books. Uploading any such content directly on the forums is also forbidden.
  • You must not discuss things unrelated to the topic of the course unless you use a specific forum that is meant for social/informal/off-topic discussion.
  • You must not ask anyone to post their personal contact details (such as email or phone number) on a generic discussion forum. Check if there is a specific forum or database available for sharing contact details.

Violating any of these terms will result in a warning or even expulsion from the course or the INASP Moodle platform, depending on the severity of the incident.

If you are in doubt, check with your course moderator by posting a query on the technical support / technical queries forum in your course.

Sharing photos

You may have opportunities in your course to share photos from your work, such as the ‘Capture Your Research’ competition in AuthorAID MOOCs.

  • Any photo you upload must be in line with the guidelines for the activity.
  • Check the activity guidelines to find out whether by sharing a photo you automatically allow INASP to post it on a public website (with, of course, an attribution to you).
  • If the photo has been taken by someone else (for example, a colleague capturing a moment from your research), that person should have given you permission to use the photo as you please. Alternatively, if you wish to share a photo that is copyrighted by someone else, this photo should be under a CC-BY license, and you should attribute the author or source. In general, copyright issues related to photos you share are entirely your responsibility.
  • It is your responsibility to make sure that the people who appear in your photo are not averse to having this photo shared in the public domain.
  • Take extra care when sharing pictures that show vulnerable people or children. It is your responsibility to follow best practices in your discipline or field of study.
  • If you receive any kind of ‘takedown request’ or any expression of concern from someone shown in a photo that you have shared with INASP and which INASP has already posted on a public website, you should forward this notice to INASP in a timely way. (You may send a message using the ‘Contact the privacy officer’ link in your user profile on INASP Moodle).

Submitting original work

If the course you are taking on INASP Moodle provides opportunities to submit your own work for assessment, this work must be original. That is, it must be your own work. If you are submitting work that is part of a team endeavour of which you are part, you should obtain permission from your team members to submit this work on INASP Moodle.

Further guidelines on originality, such as avoiding plagiarism and citing previous works, may be provided along with specific assignments or activities.

INASP Moodle Data Privacy and Security

Exercising control over your data and voicing concerns

  • Whatever is on your user profile on INASP Moodle and whatever posts you make on any discussion forums can be seen only by others enrolled in the same course as yours. They will not be publicly visible on the internet and cannot be accessed by search engines.
  • You can edit your user profile at any point.
  • When you make a post on a discussion forum, you have up to 30 minutes to edit it or delete it. After that time period, you can no longer edit or delete your post by yourself. However, if you have a compelling reason to edit or delete your post later on, you may send a message using the ‘Contact the privacy officer’ link in your user profile.
  • When you submit your original work in an assignment or activity, your work can be seen only by the course moderators and designated people such as writing facilitators or peer assessors, who are obliged to treat your work with confidentiality.
  • You can at any point ask to receive a copy of your data on INASP Moodle or even ask for all your data to be deleted. You can also contact the privacy officer with general requests related to data protection. Access your user profile to initiate these requests – you will see a section called ‘Privacy and policies’ in your profile.

How INASP secures user data

At the core of our technology-enhanced learning (TEL) work is the INASP Moodle website, on which our online courses are developed and delivered. INASP Moodle is built with the MoodleTM LMS, an open-source application. INASP Moodle is hosted on a secure web server. INASP and our IT vendor have full control over this web server. All the data on this server, including user-generated data, is held securely.

Only INASP staff and associates involved in our TEL practice can download user data at the site level from INASP Moodle. All of them adhere to organisational guidelines on keeping data secure and confidential. When we have external organisations sponsoring an online course, staff from these organisations may have access to the user data pertaining to the cohort they have sponsored.

User-generated data on third-party applications

INASP may occasionally make use of third-party applications as part of the delivery of online courses. Examples of applications we have used are Padlet, Zoom, and FlipGrid.

  • INASP will adhere to recommended practices for privacy and security when using these applications. As these applications have their own terms and conditions of use, INASP cannot assume complete responsibility for the privacy and security of user-generated data on third-party applications.
  • If you need support to edit or remove any of your data on a third-party application used in conjunction with an INASP online course, please contact the moderator of that course, or send a message using the ‘Contact the privacy officer’ link in your user profile.

How INASP shares data from online courses

INASP staff and associates involved in our TEL practice analyse data from our online courses to understand what worked well and to identify areas of improvement. Much of this analysis is internal to the organisation, and parts of it may be shared publicly.

  • Aggregate data without identifying information and anonymised posts or feedback from course participants may be shared on publicly available articles and via posts on social media.
  • Photos, quotations, or feedback from participants that include identifying information are shared only after INASP obtains consent from the respective course participants.

To learn more please see the INASP Moodle Privacy Policy.

INASP Safeguarding and Digital Safeguarding Policy

To learn more about digital safeguarding at the INASP organisational level, please see INASP Safeguarding & Digital Safeguarding Policy, available on the INASP website.